Required Documents for Khata Transfer

Whenever there is a transfer of ownership of property, the Khata transfer is always important. It includes bringing records on official forms to change the new owner’s name. This process helps the government recognise the new owner and register the property taxes in the name of the new owner.

The absence of a Khata transfer can put the new owner in a state where he can face problems with property sales or transactions.

Now, to apply for the Khata Transfer in Karnataka, you need to submit some specific documentation. Let us understand why Khata is needed when Khata is needed, the required document, the step-by-step documentation process and other information. Our detailed guide on the documents required for Khata transfer will help make the Khata Transfer process easier.

What is Khata Transfer? Importance of Khata in Property Transactions

Khata transfer simply involves entering the new owner’s name onto the property register. It is done when there is a transfer of ownership of a property. This happens within a short period, such as when it is sold, inherited, gifted, or transferred based on the court’s decision. It makes it possible for the new owner to be validated in the Property Tax roll.

Importance of Khata in Property Transactions

Khata Transfer Certificate is very important not just for selling the property for the first time, but every time. Whenever you resell the property you need to consider Khata Certificate. Here is the importance of Khata in property transactions-

• Recognition of Ownership: Khata simply validates the legitimate owner or holder of a given piece of land. The Khata demonstrates that its owner is the person whose name is on it and it is the only acceptable form of identification. In cases of property selling or disputes, it is essential to lay down ownership.
• Tax Status: Khata provides information about the property’s tax payments. It shows whether taxes have been paid or if there are any pending dues. This ensures that the property owner is aware of their tax obligations and avoids any penalties.
• Resale Value: The Khata records of the property that is updated have a higher resell value. By doing so the sale process is made as easy and lawful as possible. Thus owners of properties with clear and updated records enjoy high demand among potential buyers.
• Legal Compliance: Owners should update their Khata because it helps the property meet standard government requirements. This is particularly important when carrying out activities such as seeking permits for constructions, installations of utilities or any other formalities concerning the property.

When is Khata Transfer Required?

Khata transfer is required on several occasions. It is mandatory when selling a property and during property succession. Succession means that the ownership passes from the deceased to the legal heirs, the former with a will, and the latter without a will.

In case, a property is transferred through a gift, the Khata should also be transferred to the new owner. In cases, where a court is involved and determines owners of properties, then a Khata transfer through a court decree is advisable.

Documents Required for Khata Services

To complete any Khata-related process, specific documents must be submitted. These documents depend on the type of Khata service you need, such as transfer, Khata registration, Khata bifurcation and Khata amalgamation.

Having the correct paperwork is essential to avoid delays and ensure the process goes smoothly. This section provides a detailed list of documents required for each type of Khata service.

Khata Transfer

• Sale: Sale deed, current tax receipt, and Encumbrance Certificate (EC).
• Inheritance with a Will: Will, death certificate, family tree, tax receipt, EC, and previous title deeds.
• Inheritance without a Will: Death certificate, family tree, partition deed, tax receipt, EC, and previous title deeds.
• Gift: Gift deed, tax receipt, EC, and previous title deeds.
• Court Decree: Court order, tax receipt, EC, and previous title deeds.

Khata Registration

• Revenue Pocket: Title deeds, land conversion documents, RTC, and EC.
• Gramathana: House listing documents, Form 9, survey sketch, tax receipt, and EC.
• BDA/KHB Allotted Properties: Allotment letter, possession certificate, and EC.
• BDA Approved Layouts: Layout plan, title deeds, release order, and EC.
• BDA Reconveyed Area: Reconveyed title deed, tax receipt, and EC.

Khata Bifurcation

• Sale deed, tax receipt, EC, family tree (for inheritance), and partition deed (if applicable).
• Khata Amalgamation
• Sale deed, tax receipt, EC, and amalgamation deed with property sketches.
• For BDA Allotments: Include a NOC from BDA if required.

Khata Amalgamation

• Sale: Sale Deed, payment of tax receipt, an Encumbrance Certificate
• Amalgamation Deed: Previous Title Deeds, payment of the current tax receipt, a copy of the Amalgamation Deed
• Amalgamation : Deed (in case of BDA Allotment)

Understanding the Process for Obtaining a Khata Certificate

There are two processes by which property owners can get their Khata certificate. You can apply online as well as offline. However, both processes are easy to do. Let’s check out the online process as well as the offline process.

Easy Steps to Obtain a Khata Certificate Online

• Visit the Sakala Portal: Go to the Sakala Portal online. Download the application form for Khata transfer.
• Fill Out the Form: Enter all required details such as your Aadhaar number, property size, and contact information like mobile number and email address.
• Submit the Form: Upload the completed form and any required documents. After submission, you will get an acknowledgement number. Use this number to track your application.
• Property Assessment by BBMP: The BBMP officials will check if the details in your application match the actual property details.
• Pay Fees and Clear Taxes: Pay the Khata registration fee, which is 2% of your property’s purchase value. Make sure all property taxes are paid.
• Get the Khata Certificate: Once the above steps are completed and approved, the Khata certificate will be issued to you.

Offline Process for Obtaining a Khata Certificate

• Collect the Application Form : Go to the BBMP office and get the Khata transfer application form. It costs Rs. 10.
• Fill Out the Form: Complete the form with accurate details about the property and your contact information.
• Submit the Form: Hand in the filled form along with all required documents at the BBMP office.
• Receive Acknowledgment: After submitting, you will get an acknowledgement number. This number lets you track your application status.
• Property Assessment by BBMP: BBMP authorities will inspect the property to ensure the application details are correct.
• Pay Fees and Clear Taxes: Pay the 2% registration fee based on the property’s purchase value. Ensure all pending property taxes are cleared.
• Get the Khata Certificate: After approval, you can collect your Khata certificate from the BBMP office.

Timeline for Khata Transfer in Karnataka

The Khata transfer process typically takes 30 to 60 days to complete. Delays can occur due to incomplete documentation or assessment issues. Applicants should ensure all required documents for Khata transfer with a professional to avoid unnecessary setbacks.

Frequently Asked Questions